PRS database registration dates by region (England, 2026–27)
England's new landlord database opens region by region from 15 December 2026. Here is when your region opens, your deadline, what it costs and what you need to have ready.
The new landlord database is officially called the 'Register your rental property' service. It opens in the West Midlands on 15 December 2026, then in a new region on the 15th of each month, finishing with the South West on 15 August 2027. Once your region opens you have three months to register, so the last regional deadline is 14 November 2027. It costs £65 per property, per year.
The government confirmed the timetable on 9 September 2026 as part of the second phase of the Renters' Rights Act 2025.
Registration dates and deadlines for each region
Your deadline depends on where the rental property is, not where you live.
| Region | Registration opens | Deadline to register |
|---|---|---|
| West Midlands | 15 December 2026 | 14 March 2027 |
| East of England | 15 January 2027 | 14 April 2027 |
| East Midlands | 15 February 2027 | 14 May 2027 |
| South East | 15 March 2027 | 14 June 2027 |
| Yorkshire and the Humber | 15 April 2027 | 14 July 2027 |
| North West | 15 May 2027 | 14 August 2027 |
| North East | 15 June 2027 | 14 September 2027 |
| London | 15 July 2027 | 14 October 2027 |
| South West | 15 August 2027 | 14 November 2027 |
You don't have to wait for each region. Landlords can register properties in any region from 15 December 2026, so you can do your whole portfolio in one go.
What it costs
- £65 per property, per year. It is charged per property, not per landlord, and you pay it again each year when you renew.
- Ten properties cost £650 a year. The fee is expected to count as an allowable letting expense, like your other compliance costs, but HMRC hasn't published specific guidance on it yet, so check with your accountant.
What you need before you start
Have these ready for each property:
- Gas Safety Record (CP12) and its issue date, if the property has gas. It has to be renewed every 12 months.
- EICR (Electrical Installation Condition Report) and its expiry date. You need a new one at least every 5 years.
- EPC, the current Energy Performance Certificate. If the property is below the minimum rating, you also need the details of any registered exemption.
- Your own details as landlord, plus your letting agent's details if you use one.
Tip: if a certificate expires in the three months after your region opens, renew it *before* you register so you don't have to update the record straight away.
What happens if you don't register
Councils enforce the register. Under the Renters' Rights Act:
- Up to £7,000 civil penalty for a first or standard breach, such as marketing or letting a property without an active registration.
- Up to £40,000 civil penalty, as an alternative to prosecution, for repeated or continuing breaches, or for knowingly or recklessly giving false or misleading information.
- Serious or repeated breaches can also lead to a banning order.
You will need an active registration, and your registration number in any advert, before you can advertise a property to let. Joining the new Landlord Ombudsman is a separate requirement, which isn't expected to become mandatory until around 2028.
Your 5-step checklist
- Find your property's region in the table above and put the deadline in your calendar.
- Check the expiry dates on every Gas Safety Record, EICR and EPC.
- Book renewals for anything that expires before your deadline.
- Put £65 per property in your budget.
- Register as soon as your region opens. Don't leave it to the last week.
Dates are from the government's 9 September 2026 announcement. Check the official guidance on the government's Get ready to register page before you register. Also useful: Section 24 explained. This is general information, not legal or tax advice.
General information, not tax or financial advice. Always confirm your own position with HMRC or a qualified adviser. This article was last checked against published gov.uk guidance on 28 September 2026. Rules and figures can change — always confirm your own position with HMRC or a qualified adviser.